Should We Allow Others to Read Our Trust Documents

What is an employee handbook?

An employee handbook is a document that communicates your company'south mission, policies and expectations. Employers requite this to employees to clarify their rights and responsibilities while they're employed with the visitor.

To aid you build the best employee handbook, we crafted a template to give you a headstart in creating your own document. Download the full Employee Handbook template in .dr. and pdf format by clicking on the links at the bottom of this page.

Words in brackets are placeholders -- substitute them with your company's specific guidelines. Besides, feel gratuitous to change this template's language to match your company's civilization.

Here's what should be included in an employee handbook; our template covers every of import policy of an employee transmission:

• Employment Nuts
• Workplace Policies
• Code of Deport
• Bounty and evolution
• Benefits and Perks
• Working Hours, PTO and Vacation
• Employee Resignation and Termination

If you need to piece of work only on specific parts of your handbook, click on each of the following sections to download them separately.

Past tying these sections together, you can build a complete company employee handbook. The full template includes these sections plus an introduction then y'all can welcome new employees to your company.

To back up your efforts fifty-fifty further, here'southward our guide on what each department entails and tips to flesh out your ain employee manual matching your company'southward requirements:

Keep in listen that our employee handbook examples and relevant advice are not legal documents and may not take into account all relevant local or national laws. Neither the author nor Workable will presume whatsoever legal liability that may arise from the utilize of these templates. Delight ask your attorney to review your finalized policy documents or Handbook.

Employment Nuts

This section is mostly informative and helps you establish bones employment-related definitions. Information technology'll give your employees an idea of what the terms of their contract and job nomenclature are. They can utilize this section every bit a resource to fall dorsum on whenever they have basic questions.

Also, this is a practiced place to lay out rules regarding attendance. Yous could also explain your recruitment procedure to prepare future hiring managers in your visitor.

Here are the contents of our Employment Nuts template:

• Employment contract types. Define full-fourth dimension and part-fourth dimension employees, and also interns, apprentices and other workers you apply.
• Equal opportunity employment. This is a necessary argument, not but for legal purposes, but likewise to promote a culture of meritocracy and respect in your workplace.
• Recruitment and selection process. Here, outline the usual steps in your hiring procedure. Too, if yous oft behave pre-employment checks, define the stage hiring managers can order these checks and even how to handle them. Likewise, if you have a permanent referral program or if you issue referral rewards oftentimes, this is a good place to outline the process and related guidelines.
• Attendance. State rules regarding omnipresence: for example, what employees should do when they can't brand it to work or in which cases yous may excuse unreported absenteeism.

Workplace Policies

This section describes what your workplace is and should be like. It'south about the conditions your employees work in. Include policies such as anti-harassment and health and condom in your employee handbook to build a lawful and pleasant workplace where your employees can thrive.

We crafted a template to aid y'all build out your Workplace policies section. Here are the policies included with tips on how to customize them to your own workplace:

• Confidentiality and data protection. Our template lays out basic rules about protection of information, but y'all demand to modify information technology to account for any specific laws that apply to your company. Mention these laws and how you ensure you adhere to them, also equally what you expect employees to do.
• Harassment and violence. Respect to and from coworkers is an important part of a harmonious worklife. In this section, you tin firmly country your commitment to eliminating harassment and violence in the workplace. You'll also define what counts as harassment, too as outline possible repercussions.
• Workplace safety and health. This section will present guidelines employees must follow to ensure a healthy and prophylactic workplace. Y'all tin add actions your company has taken to comply with occupational health and safety laws, also as protect employees in hazardous jobs or from emergencies. Our template specifically includes sections well-nigh preventative activity, emergency management, smoking and a drug-free workplace. You could also add a  mental wellness policy if your company has relevant provisions.

Code of Conduct

Your Code of Conduct provides a framework for employee behavior. Y'all'll outline how you lot wait employees to care for others, whether they're colleagues, partners, customers or external stakeholders. It's about ethics and trust – and building a condom and professional infinite for everyone.

To piece of work on your own Code of Acquit, use our complete template which includes the following sections:

• Dress code. Here you tin can state the dress lawmaking of your company — even if you don't take i. Employees should know what they tin or tin can't vesture. Depict requirements as much equally possible; for example, what does 'formal attire' mean to your company?
• Cyber security and digital devices. Address net usage, company cell phones, corporate email and social media apply (both corporate and personal). Lay out guidelines without existence overly restrictive toward employees; about people wait to have a certain freedom in these matters every bit long as they follow security and information protection guidelines.
• Conflict of interest. Hither you can depict what constitutes disharmonize of interest, what employees can practise when faced with one, and what the consequences are for wittingly breaking relevant laws or visitor rules.
• Employee relationships and fraternization. While many companies are flexible when it comes to employees condign friends or dating, some rules are necessary to avoid gossip or unprofessional scenes.
• Employment of relatives. This section is of import to avoid accusations of nepotism and favoritism. Give specific guidelines about working relationships allowed between relatives in your company.
• Workplace visitors. This is a affair of safety likewise as protecting information and visitor belongings. Outline the process of bringing visitors on company premises to make sure employees are always alert and responsible.
• Solicitation and distribution. In this department, you can refer to attempts by outsiders or employees to solicit or distribute flyers, products or services and how employees can handle these cases.

Bounty and evolution

This role explains how you pay and reward employees for their work and aid them develop. Through these policies, you testify you value employees and motivate them to keep working with you lot.

To work on this, see our compensation and development template, including these sections:

• Bounty status and payroll. This function is mainly important for the U.S. which has laws on exempt and non-exempt employees. Yous tin can explicate the legal framework and clarify overtime rules. You tin also mention on which days employees receive their salary or wages.
• Performance management. This section helps employees understand how their performance will exist evaluated, and also prepares managers for managerial duties. You lot can mention the objectives of performance reviews and how you look managers to lead their team.
• Employee training and evolution. This is your take a chance to highlight a big part of your retention strategy — making certain employees improve personally and professionally. Yous can mention training opportunities and education budgets, if whatsoever.

Benefits and Perks

Have you e'er had an employee say something similar: "Gee, I didn't know we had a gym discount"? Information technology'south probable: often, employees aren't aware of the total extent of benefits and perks your company offers. This section helps y'all go along employees well-informed in this matter.

Our benefits and perks template includes the post-obit sections (but do add your own unique benefits and perks):

• Employee health. This could be anything from private health insurance to gym membership to wellness programs. Likewise, insert explanations of relevant laws similar the FMLA and COBRA.
• Workers' compensation. Outline the procedure employees should follow if injured at work and which benefits you'll offer. Modify our template based on applicable laws in your area.
• Work from home. The ability to work from home is a benefit with increasing popularity. State how employees can ask for remote working and what rules they should follow (for case, cyber security at home). Also, outline rules for permanently remote workers.
• Employee expenses. Mention which work-related expenses you'll comprehend and what the procedure of challenge reimbursement is.
• Visitor car. If you offer company cars as a benefit, make sure to inform employees how you lot expect them to behave when using the automobile and which expenses you'll compensate (e.one thousand. gas and tolls.)
• Parking. Similarly to the company automobile benefit, if you offer gratis parking at the office, inform employees how to manage their allocated space. If you have a limited number of parking spaces to requite out, outline the criteria you use to classify these spaces.
• Company-issued equipment. If you lot give equipment to employees (similar phones, laptops etc.), inform them how they should take care of information technology. Too, mention what happens when that equipment is stolen or damaged.

Related: Employee benefits: A guide on mutual and all-time benefits

Working Hours, PTO and Vacation

This is i of the sections employees will intendance nearly the most. When joining your company, they desire to acquire how they can separate their time between work and leisure or out-of-work responsibilities.

Typhoon your own relevant policies by using our piece of cake-to-modify template containing these sections:

• Working hours and Paid time off (PTO). Mention your companywide working hours and any exceptions. And so, state the number of paid days off you provide employees and explain the process to request PTO.
• Holidays. List all holidays your company observes and explain how you'll compensate them if employees need to work on these days.
• Sick leave. Outline what the police force obliges you to offer employees and add together any extra sick leave benefits you've decided to offer. Yous could include both the definitions of short-term and long-term illness.
• Bereavement get out. Give a few days of bereavement leave to employees who lose a loved one — this is a compassionate perk that tin help you found trusting relationships with employees.
• Jury duty and voting. Describe the law regarding leave for these civic duties and what documents employees might need to bring.
• Parental leave. This can include paternity and maternity go out mandated past law or company-sponsored for employees who have or prefer a babe. You could also include benefits regarding parental allowances, similar a few hours off to attend school meetings.

Employee Resignation and Termination

If something doesn't piece of work out, employees demand to have an idea of how their employment relationship with your company volition end. Especially if at that place's a disciplinary process involved.

Nosotros created a "Leaving our company" template to address relevant bug. Here's an outline of the contents:

• Progressive subject area. Go over the steps of your progressive discipline process and how yous expect managers to handle it.
• Resignation. In cases when an employee resigns, they need to know what their notice menses ought to be as well as the resignation procedure. This is too a expert opportunity to accost problems like tuition or relocation reimbursement and to expressly prohibit forced resignation.
• Termination. Specify applicable laws and your own internal process of terminating employees. Mention the conditions of providing severance pay and how you'll compensate remaining holiday and sick get out.
• References. Add a small comment about giving references to employees who resigned or were terminated. For example, if an employee was terminated for crusade, you have the right to refuse to provide them with references.

Decision

Y'all can apply the conclusion to provide notice about future revisions and enquire employees to admit they read the handbook. Here's our template to do that.

Close your employee handbook on a positive note though. Reiterate how happy you are that an employee is now working with you lot and welcome them on your team. Look at employee handbook examples for inspiration, but make sure yous write in your own company's tone and voice.

Download the employee handbook pdf and start edifice yours!

Farther reading

smithworence.blogspot.com

Source: https://resources.workable.com/employee-handbook-policies

Share this post